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ACA Standards Links and Notes

CORE/FOUNDATIONAL

CR.1

  • CR.1.1.A - shared with staff at Staff Training and through staff website

  • CR.1.1.B - staff are trained on our philosophy and the Counselor Code of Conduct

  • CR.1.1.C - shared with parents/guardians and campers through our actions and program brochure (page 15)

CR.2

  • CR.2.1 - goals and outcomes have been established

  • CR.2.2 - outcomes address physical (safe environment), social (cooperation and respect) and mental (confidence and self-esteem) and are measurable by level of participation in mentioned activities

  • CR.2.2 - staff are trained on how to foster a safe environment, engage children who may need additional attention to get them comfortable within the camp setting and with peers, and in positive reinforcement

  • CR.2.4 - goals and outcomes have been shared through the program brochure (page 15)

CR.3

  • CR.3.1

    • Mental - debriefing after activities to practice processing information and observations​

    • Emotional - making better choices form, debriefing after emotional interactions

    • Social - cooperative games, free play, storytelling

    • Physical - group games, sports activities, free play

CR.4

  • CR.4.1.A-C - we have specific camps and activities that help develop awareness, appreciation, and sense of responsibility for the natural environment, while minimizing our impact on the environment. Examples include Amazing Animals Camp, Science camps, field trips (Zoo, Natural History Museum, etc.), nature walks, nature art, recycling throughout the facility, and camp-wide trash pick-ups.

CR.5

  • CR.5.1 - Buildings, structures, grounds, equipment, vehicles, and activity areas are maintained in good repair, kept clean, kept safe, and kept sanitary.

    • The organization's maintenance, janitorial, and grounds keeping department always has at minimum one staff member scheduled during all operating hours, who can provide repairs in addition to general upkeep.​

    • A nightly cleaning company additionally cleans and sanitizes the restrooms.

    • Outside companies are utilized for any repairs needed that are beyond the scope or abilities of the above-mentioned individuals.

    • Vehicles are serviced primarily at our local Ford dealership.

​

ADMINISTRATION: SITE AND TRANSPORTATION

AD.1

AD.2

  • AD.2.1 - DNA - our camp uses 911 for emergency medical transportation

AD.3

AD.4

AD.5

AD.6

AD.7

AD.8

AD.9

AD.10

  • AD.10.1 - DNA - we do not use leased, rented, or chartered vehicles.

​

ADMINISTRATION: HEALTH AND WELLNESS

AD.11

  • AD.11.1 - Parent Handbook page 16

  • AD.11.2 - A Camp Director speaks with the parent to determine if the camp will be a fit for the camper's needs. The questions in the "is my child ready for a summer camp program?" section on page 16 of the Parent Handbook is used to help determine the fit.

  • AD.11.3 - Medical staff is not available at camp. Campers will only be enrolled if our staff is trained and able to handle the special health need. Members of our camp staff have experience with assisting campers in the management of certain chronic conditions, such as diabetes, while following directions from the parent and physician. We do not enroll campers who have a condition for which we cannot provide support.

AD.12

  • AD.12.1 - Records and health forms are maintained in the appropriate data management system. Employee records are retained within the online payroll system, while camper records are maintained in the CampBrain system. Records are retained following the suggestion of our insurance company and our human resources generalist through our payroll company.

​

ADMINISTRATION: RISK MANAGEMENT

AD.13

AD.14

AD.15

AD.16

AD.17

  • AD.17.1 - DNA - no firearms are allowed on property.

AD.18

AD.19

AD.20

AD.21

AD.22

AD.23

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ADMINISTRATION: HUMAN RESOURCES

AD.24

  • AD.24.1

  • AD.24.2 - The application and screening processes are reviewed annually by the Assistant General Manager who has an M.S. in Administration, including graduate-level human resource courses, with input and updates provided by the assigned HR Generalist of the payroll company. This review is conducted every time (annually) that the new year's applications are updated and made live online.

AD.25

AD.26

AD.27

AD.28

AD.29

  • SRSRC Employee Handbook - pertinent sections are highlighted

  • AD.29.1.A - employee handbook page 4

  • AD.29.1.B - employee handbook page 33

  • AD.29.1.C - employee handbook page 23

  • AD.29.1.D - employee handbook pages 5 & 17

  • AD.29.1.E - employee handbook pages 13 & 17

  • AD.29.1.F - employee handbook pages 4, 9 & 12, employees must take a CA compliant sexual harassment prevention training to be completed within 6 months of hire (typically it is assigned to be completed within the first 2 weeks of hire)

AD.30

  • AD.30.1 - DNA - does not apply to day camps

​

ADMINISTRATION: PROGRAM

AD.31

AD.32

  • AD.32.1 - eligibility requirements can be found in the Camp Brochure and Parent Handbook and include:

    • must turn 5 years old by the first day of camp attending​

    • must be potty trained

    • must be entering kindergarten - 8th grade in the fall

    • must be able to pass the swim assessment for noted camps and activities

    • grade requirements for each camp session

AD.33

  • AD.33.1 - Campers and parents are informed through the camp descriptions in the Camp Brochure and Parent Handbook.

  • AD.33.2 - a signed statement, including any limitations to the camper's participation, is completed by the parent at registration. Example of signed forms. Additional waivers with additional information may be provided by our vendors.

 
ADMINISTRATION: TRIP OR EXTENDED TRIP/TRAVEL

AD.34

AD.35

  • AD.35.1.A - Example of roster

  • AD.35.1.B - Example of camp agenda. This agenda is from 2019, the last time we did off-site summer camps. We only traveled off-site Monday-Thursday that year. 2022 summer agendas will be similar, but will include Monday-Friday.

  • AD.35.1.C - Inclement weather plans are shared with staff from the director, which may include changes in locations or activities.

  • AD.35.1.D - Intended routes will be discussed between the director and the drivers.

  • AD.35.1.E - Camp staff are trained to communicate any issues with a Camp Director.

AD.36

  • AD.36.1.A, B &  C - DNA - We do not participate in extended trip/travel.

​

ADMINISTRATION: CAMPS THAT SERVE RENTAL GROUPS

AD.37

  • AD.37.1.A, B, C & D - DNA - we do not serve rental groups

AD.38

  • AD.38.1.A, B, C, D, E & F - DNA - we do not serve rental groups

AD.39

  • AD.39.1.A, B & C - DNA - we do not serve rental groups

AD.40

  • AD.40.1 - DNA - we do not serve rental groups

AD.41

  • AD.41.1 - DNA - we do not serve rental groups

AD.42

  • AD.42.1.A & B - DNA - we do not serve rental groups

AD.43

  • AD.43.1.A, B, C & D - DNA - we do not serve rental groups

AD.44

  • AD.44.1.A, B, C & D - DNA - we do not serve rental groups

  • AD.44.2 - DNA - we do not serve rental groups

​

ADMINISTRATION: VENDOR-PROVIDED ACTIVITIES

AD.45

  • AD.45.1.A, B, C & D

  • AD.45.2 - DNA - we do not use vendors for adventure/challenge activities.

  • AD.45.3 - DNA - we do not use vendors for horseback riding activities.

AD.46

AD.47

  • AD.47.1 - DNA - we do not use watercraft.

  • AD.47.2 - DNA - we do not use watercraft.

​

FACILITIES: SITE

FA.1

  • FA.1.1 - DNA - campers and staff do not stay overnight

  • FA.1.2 - DNA - campers and staff do not stay overnight

FA.2

FA.3

FA.4

  • FA.4.1 - DNA - Camp gets its water from a community (public) water supply from the City of San Diego.

FA.5

FA.6

FA.7

  • FA.7.1 - DNA - Power tools are never used by the camp department. Any staff in the maintenance department is trained to properly use tools, ensure they are in good repair, and that they have appropriate safety devices.

FA.8

FA.9

  • FA.9.1 - DNA - site has no permanent sleeping quarters.

FA.10

  • FA.10.1 - DNA - site has no buildings used for sleeping.

  • FA.10.2 - DNA - site has no fuel burning equipment.

FA.11

  • FA.11.1 - DNA - no bunk beds on site.

FA.12

FA.13

FA.14

 

FACILITIES: FOOD SERVICES

Note regarding food services: SRSRC Camp no longer operates a Snack Shack and as such does not routinely prepare or serve food. The only exceptions to this are if it is a special event (popsicle hand outs) or if a camper forgets their lunch or snack. In the event that a camper forgets their lunch or snack, they are provided with a pre-packaged meal or snack that is not prepared by the camp.

FA.15

FA.16

FA.17

FA.18

  • FA.18.1 - DNA - Food is not prepared on-site for camp.

FA.19

  • FA.19.1- DNA - Food is not prepared on-site for camp and disposable utensils are used.

FA.20

  • FA.20.1 - DNA - Food is not prepared on-site for camp and disposable utensils are used.

​

FACILITIES: TRANSPORTATION

FA.21

FA.22

FA.23

  • FA.23.1 - 2022 maintenance inspection receipt - maintenance scheduled end of May

FA.24

​

HEALTH AND WELLNESS

HW.1

HW.2

  • HW.2.A

  • HW.2.B - we do not accept campers whose parents do not provide us with the above authorization.

HW.3

HW.4

  • HW.4.A, B, C, D & E - DNA - we do not provide resident camps nor short-term camps.

HW.5

  • HW.5.1 - DNA - we are not a resident camp.

  • HW.5.2 - DNA - we are not a resident camp.

HW.6

  • HW.6.1.A & B - DNA - we are not a resident camp.

HW.7

  • HW.7.1. A & B

  • HW.7.2 - DNA - we are not a camp serving special medical needs.

HW.8

HW.9

HW.10

  • HW.10.1 - any items of note are highlighted on the health history form by the sign-in/-out counselor. Additional information provided to the Camp Director by the parent may be disseminated to the camp staff working with the camper if it may impact the camper's experience at camp. 

HW.11

HW.12

HW.13

HW.14

  • HW.14.1.A, B & C

  • HW.14.1.D - noted on the printed camper medication release form - for prescription medications and in the health log for over the counter medications.

  • HW.14.1.E - the health log, medication release form, and the accident/incident report forms require initials or signatures from staff.

  • HW.14.2 - Same report forms are used to make notes when follow-up is conducted with the parents. Additionally, these items may be logged into CampBrain.

HW.15

  • HW.15.1.A - DNA - we do not require staff to have a health exam for camp positions. If we were to require it, we would require the physician to state any limitations necessary. We do have a statement that they can complete the essential functions of the job with or without accommodation.

  • HW.15.1.B, C, D, E & F - Staff Health Form and Minor Staff Health Form

HW.16

HW.17

  • HW.17.1 - DNA - we are not a residential camp.

HW.18

  • HW.18.1.A - the Aquatics Department maintains a first aid kit and supplies for use at the facility.

  • HW.18.1.B - each camp group brings a backpack with a first aid kid to all activities, including any specialized activities.

  • HW.18.1.C - each camp group brings a backpack with a first aid kid to all activities, including any out-of-camp trips.

  • HW.18.1.D - the Camp Department does not have food service; however, first aid kits are located throughout the facility and easily accessible from all areas of the facility.

  • HW.18.1.E - Each van has a storage tub with items including fire extinguishers and reflectors. Drivers bring a first aid kit with them in their camp backpack. Emergency Equipment

​

STAFF AND SUPERVISION: QUALIFICATIONS

ST.1

  • ST.1.1 - DNA - we do not provide food service.

ST.2

  • ST.2.1 -  Pati Brady, MD will review our camp treatment procedures in May, 2022 and is available for consultation and support. Letter of agreement to provide consultation to our camp.

  • ST.2.2 - DNA - we are not a resident camp.

  • ST.2.3 - DNA - our camp does not primarily serve individuals with special medical needs.

  • ST.2.4 - DNA - we are not a nonmedical religious camp.

ST.3

  • ST.3.1 - camp staff are required to be certified in CPR/AED/First Aid. 

  • ST.3.2 - DNA - our camp only operates in areas in which EMS is within 30 minutes from our location.

  • ST.3.3 - DNA - we are not a nonmedical religious camp.

ST.4

  • ST.4.1.A & B - All camp staff are required to be CPR/AED/First Aid certified and are oriented towards possible life-threatening emergencies related to the health conditions of the participants and the environmental hazards associated with the area.

ST.5

  • ST.5.1 - Assistant General Manager Amy Alexander and Camp Directors Lauren Miller, Jonathan Oates and Monica Oates have two or more prior seasons of administrative and supervisory experience in camps.

  • ST.5.2 - Example of professional education.

  • ST.5.3 - The above listed are all at least 25 years of age.

  • ST.5.4 - DNA - our camp does not operate a program that primarily serves campers with special needs.

ST.6

  • ST.6.1 - DNA - our camp does not operate a program that primarily serves campers with special needs.

ST.7

ST.8

  • ST.8.1 - DNA - specialized activities are run by vendors. Any camps with sports in the name focus on sportsmanship, cooperation, and coordination using very low-level sports-related games and activities. Running these activities does not require specialized knowledge, experience, or safety equipment.

ST.9

  • ST.9.1 - DNA - we do not offer adventure/challenge activities.

  • ST.9.2 - DNA - we do not offer adventure/challenge activities.

ST.10

  • ST.10.1 - DNA - we do not offer horseback riding activities.

  • ST.10.2 - DNA - we do not offer horseback riding activities.

ST.11

  • ST.11.1 - DNA - we only use vendor-provided personnel for all aquatic activities.

  • ST.11.2 - DNA - we only use vendor-provided personnel for all aquatic activities.

ST.12

  • ST.12.1 - DNA - we only use vendor-provided personnel for all swimming activities.

  • ST.12.2 - DNA - we only use vendor-provided personnel for all swimming activities.

  • ST.12.3 - DNA - we do not serve rental groups.

ST.13

  • ST.13.1 - DNA - we do not offer SCUBA activities.

  • ST.13.2 - DNA - we do not serve rental groups.

ST.14

  • ST.14.1.A - the vendor provides an American Red Cross certified Water Safety Instructor for swim instruction.

  • ST.14.1.B - the vendor-provided instructors have had experience teaching within the past two years in addition to being certified to teach swim lessons.

  • ST.14.2 - swimming activities are only allowed to occur when a lifeguard is on duty. The Aquatics Department requires their lifeguards to lifeguard the swimming activities from the pool deck or from a designated lifeguard stand.

  • ST.14.3 - DNA - we do not serve rental groups.

ST.15

  • ST.15.1 - DNA - we do not offer watercraft activities.

  • ST.15.2 - DNA - we do not offer watercraft activities.

  • ST.15.3 - DNA - we do not offer watercraft activities.

ST.16

  • ST.16.1.A, B, C, D & E - DNA - we do not offer extended trips.

ST.17

  • ST.17.1.A & B - DNA - we do not offer extended trips.

​

STAFF AND SUPERVISION: TRAINING

ST.18

  • ST.18.1 - DNA - we do not transport 15 or more campers in any one vehicle.

ST.19

ST.20

  • ST.20.1 - DNA - we do not offer watercraft activities.

  • ST.20.2 - DNA - we do not offer watercraft activities.

ST.21

ST.22

ST.23

ST.24

ST.25

ST.26

  • ST.26.1 - Staff are trained in their job duties and expectations through the hiring onboarding process, pre-camp training, driver training (for those who will drive the company vehicles), and may shadow experienced camp staff prior to being assigned a camp group. The Counselor Code of Conduct helps guide the expected behavior of staff.

ST.27

  • ST.27.1.A, B & C - The Camp Directors and the Assistant General Manager are the supervisory staff. The supervisors have been trained to evaluate and provide feedback to staff based upon the Code of Conduct, fulfillment of job duties, and the five key organizational areas of professionalism, quality and quantity of work, engagement and interpersonal communication, collaboration, and growth. Written instructions to SRSRC Head Staff (directors of each department) were reviewed along with the evaluation items on the review during our Head Staff meeting on 12/2/2021. Head staff may also provide a Camp Staff Quick Evaluation at any time to evaluate staff during the camp season.

ST.28

  • ST.28.1 - Camp staff are trained on the written procedures contained in this online camp training website, in addition to online and in-person training sessions. These items cover expectations of staff in their supervisory roles when at camp and when programs utilize a vendor, as well as job duties, and expectations for activities. The in-person portion of training will occur June 15 - 17, 2022.

ST.29

ST.30

  • ST.30.1.A - Staff are trained to guide campers through finding alternate actions to take in difficult situations. When a behavior report is completed, staff guide the camper to problem-solve better actions to take in the future using the "Making Better Choices" worksheet.

  • ST.30.1.B - we implement an anti-bullying policy

  • ST.30.1.C - disciplinary steps related to behavior are outlined and carried out in a fair, consistent manner, while taking into account the context of the situation and the developmental stage of the camper.

ST.31

ST.32

  • ST.32.1.A, B & C - DNA - we do not offer extended trips/travel programs.

​

STAFF AND SUPERVISION: SKILL VERIFICATION AND OBSERVATION

ST.33

  • ST.33.1 - DNA - we do not provide staff for specialized program activities.

ST.34

  • ST.34.1 - Head staff may utilize a Camp Staff Quick Evaluation at any time to evaluate staff during the camp season or to record observations. Camp Directors may also document observations using their own note keeping system.

​

STAFF AND SUPERVISION: CAMPER SUPERVISION AND RATIOS

ST.35

  • ST.35.1 - Ratios have been established to fit our camp environment. Our ratios differ from the ACA suggested ratios as our year-round staff typically supervise using a 1:14 staff to participant ratio as allowed by our child care license.

  • ST.35.2 - Exceptions to our established ratios have been put in writing.

  • ST.35.3 - Activities, locations, or situations have been identified where a minimum of two staff members must be present. Each camp shall have at least two staff assigned.

  • ST.35.4 - All staff hired by SRSRC, regardless of department, are at least 16 years of age per our hiring policies.

  • ST.35.5 - 80% of staff are age 18 years or older.

ST.36

  • ST.36.1 - training on the Rule of 3 is covered during the in-person training and is based off of the policy contained within this online training website. It is part of the Counselor Code of Conduct.

  • ST.36.2 - DNA - we do not serve rental groups.

ST.37

  • ST.37.1 - continual supervision of an ill or injured camper is required. Typically a Camp Director or year round staff member will provide the supervision.

ST.38

ST.39

ST.40

  • ST.40.1 - DNA - we only use vendor-provided specialized program activities.

  • ST.40.2 - DNA - we only use vendor-provided specialized program activities.

ST.41

ST.42

​

PROGRAM: GENERAL

PD.1

  • PD.1.1 - Examples:

    • Increase in swim proficiency may lead to successfully completing the swim assessment, which allows the camper access to additional areas of the pool.​

    • Reaching minimum grade levels allows for participation in a wider range of camp and activity options.

PD.2

  • PD.2.1.A & B - Maintenance request form

  • PD.2.2 - DNA - no equipment for specialized program activities or trips is provided by the camp.

  • PD.2.3 - DNA - we do not offer adventure/challenge activities.

PD.3

  • PD.3.1 - DNA - we do not use campfires, camp stoves, or flammable liquids.

  • PD.3.2 - DNA - our water is provided by the public drinking water supply.

  • PD.3.3

  • PD.3.4 - DNA - Disposable utensils are used.

  • PD.3.5

PD.4

 

PROGRAM: SPECIALIZED ACTIVITIES

PD.5

  • PD.5.1 - DNA - our camp only uses vendor-provided specialized activities.

PD.6

  • PD.6.1- DNA - our camp only uses vendor-provided specialized activities.

PD.7

  • PD.7.1- DNA - our camp only uses vendor-provided specialized activities.

PD.8

  • PD.8.1 - DNA - our camp no longer offers archery activities.

  • PD.8.2 - DNA - our camp no longer offers archery activities.

  • PD.8.3 - DNA - our camp no longer offers archery activities.

PD.9

  • PD.9.1 - DNA - we do not offer rifle, pellet gun, and air gun activities.

  • PD.9.2 - DNA - we do not offer rifle, pellet gun, and air gun activities.

  • PD.9.3 - DNA - we do not offer rifle, pellet gun, and air gun activities.

PD.10

  • PD.10.1 - DNA - we do not offer go-kart activities.

PD.11

  • PD.11.1 - DNA - we do not offer ATV activities.

PD.12

  • PD.12.1 - DNA - we do not offer bicycling activities.

  • PD.12.2 - DNA - we do not offer motorized vehicle activities.

  • PD.12.3 - DNA - we do not offer adventure/challenge activities.

  • PD.12.4 - DNA - we do not offer boarding, in-line skating, snow skiing, or hockey activities.

PD.13

  • PD.13.1 - of these activities, we only offer ice skating. Helmets are provided by San Diego Ice Arena and provided to our campers as their staff see fit for the safety of the individual camper. The instructors do not require knee pads, elbow pads, or wrist guards, but participants may choose to wear them during their ice skating activities.

  • PD.13.2 - DNA - we do not offer firearm activities.

PD.14

  • PD.14.1 - DNA - we do not offer adventure/challenge activities.

PD.15

  • PD.15.1 - DNA - we do not offer horseback riding activities.

  • PD.15.2 - DNA - we do not offer horseback riding activities.

PD.16

  • PD.16.1 - DNA - we do not offer pony riding activities.

  • PD.16.2 - DNA - we do not offer pony riding activities.

PD.17

  • PD.17.1 - DNA - we do not have horseback riding or livestock facilities on camp property.

  • PD.17.2 - DNA - we do not have horseback riding or livestock facilities on camp property.

PD.18

  • PD.18.1 - DNA - we do not have horse or livestock medication on property.

PD.19

  • PD.19.1 - DNA - we do not offer horseback riding activities.

  • PD.19.2 - DNA - we do not offer horseback riding activities.

PD.20

  • PD.20.1 - DNA - we do not offer horseback riding activities.

PD.21

  • PD.21.1 - DNA - we do not offer horseback riding activities.

PD.22

  • PD.22.1 - DNA - we do not offer horseback riding activities.

PD.23

  • PD.23.1 - DNA - we do not offer trip/travel programs of 3 nights or longer.

PD.24

  • PD.24.1 - DNA - we do not offer trip/travel programs of 3 nights or longer.

​

PROGRAM: AQUATIC ACTIVITIES

PA.1

  • PA.1.1 - DNA - camp only uses vendor-provided personnel for aquatic activities. However, we still orient our staff to their responsibilities as lookouts in aquatic environments. They are still responsible for behavior management, enforcing rules, supervision, and assisting the aquatics personnel in tasks for which they are qualified to assist.

PA.2

  • PA.2.1 - DNA - camp only uses vendor-provided personnel for aquatic activities.

  • PA.2.2 - DNA - camp only uses vendor-provided personnel for aquatic activities.

PA.3

  • PA.3.1 - DNA - camp only uses vendor-provided personnel for aquatic activities.

  • PA.3.2 - DNA - camp only uses vendor-provided personnel for aquatic activities.

PA.4

  • PA.4.1 - DNA - camp only uses vendor-provided personnel for aquatic activities.

PA.5

  • PA.5.1 - DNA - camp only uses vendor-provided personnel for aquatic activities.

PA.6

  • PA.6.1 - DNA - camp only uses vendor-provided personnel for aquatic activities. However, camp staff may move a camper who has passed the facility's swim assessment from the deeper areas if it becomes apparent that they are becoming tired or if they feel the camper may no longer be safe to swim in that area for any reason.

PA.7

  • PA.7.1 - DNA - camp only uses vendor-provided personnel for aquatic activities. However, the pool regularly used by campers is enclosed by a fence meeting the County of San Diego standards with water depths clearly marked. Routine maintenance is conducted, pool rules are posted visibly, and rescue equipment is in good repair.

PA.8

  • PA.8.1 - DNA - camp only uses vendor-provided personnel for aquatic activities.

PA.9

PA.10

  • PA.10.1 - DNA - camp only uses vendor-provided personnel for aquatic activities. However, we do have a swimming policy in place for staff.

PA.11

  • PA.11.1 - DNA - camp does not offer watercraft activities.

PA.12

  • PA.12.1 - DNA - camp does not offer watercraft activities.

PA.13

  • PA.13.1 - DNA - camp does not offer watercraft activities.

PA.14

  • PA.14.1 - DNA - camp does not offer watercraft activities.

PA.15

  • PA.15.1 - DNA - camp does not offer watercraft activities.

  • PA.15.2 - DNA - camp does not offer watercraft activities.

PA.16

  • PA.16.1 - DNA - camp does not offer watercraft activities.

​

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